Objectives and Criteria
The Institutional Repository of the Freie Universität Berlin
offers all members of the FU an organizational and technical framework where they
may deposit electronic versions of their scholarly works. This service facilitates
the dissemination of important and quality-controlled research results via the
The electronic documents are assigned persistent identifiers and addresses and
indexed within appropriate national and international library catalogs, search
engines, and other reference tools. Digital signatures and digital time stamps are
used to provide authentication and protect against distortion. The institutional repository guarantees preservation and long-term retention of the
electronic documents according to the standards of the Deutsche Nationalbibliothek
Operation and development of the document and publication server are integrated
into national and international initiatives and projects such as the Networked
Digital Library of Theses and Dissertation (NDLTD)3
or the Open Archives Initiative (OAI)4.
The Mandate of the Universitätsbibliothek, Freie Universität Berlin
The mandate of the Universitätsbibliothek is to collect, catalog, and archive all
scholarly documents published by members of the university as well as publications
initiated by the FU. This includes electronic documents and electronic versions of
Further, the Universitätsbibliothek will also archive in the repository special
items from its holdings and from other institutions that have been converted to
digital form because of their content value, for conservation reasons, or so that
they can be accessed and used anywhere.
Intellectual Property Rights/Copyright
Depositing a document on the institutional repository does not preclude its
publication elsewhere, for example, in specialist journals, monographs, or on
other document servers.
The authors or rights holders grant the Universitätsbibliothek the nonexclusive
right to enable long-term open access to the document via its online repository.
As recommended by the Wissenschaftsrat (German Science Council) all scholars of
the Freie Universität Berlin are requested to secure further rights of use when
negotiating contracts with publishers and to deposit their document - if necessary
after a certain embargo period - on the FU Universitätsbibliothek's Institutional Repository.5
The rights of the authors/rights holders are unaffected; thus any copyright or
rights violations are entirely the responsibility of the authors/right holders.
Rights of Use
Documents deposited on the Institutional Repository of the Freie Universität Berlin may be
copied, printed, and cited for scholarly purposes and for the user's personal use
(§ 53 UrhG - German copyright law). Copyright is held by the author(s). Sole
responsibility for content resides with the author(s). Commercial use of the
documents or any part thereof is forbidden unless prior permission has been
obtained from the server's operators. The name of the author(s)/rights holder(s)
must be stated.
Use of the electronic version of a document can also be regulated by a Creative
This is an option for authors who wish to reserve fewer rights and grant, for
example, rights of commercial exploitation of manipulation.
The term electronic document as used here is defined as a document based on text
and/or images, which is stored in digital form in an online repository and
distributed via computer networks.
Open access contributions deposited on the FU Institutional Repository must satisfy the
- The document is intended for public distribution.
It is not a dynamic document. If any changes are made to the document it will be
archived as a new version.
The document conforms to the FU Universitätsbibliothek's technical
It is our aim to process all electronic documents in the same way and enable
public access to them. For technical reasons it may become necessary for certain
types of documents to be kept on other servers of the Freie Universität Berlin and
maintained by FU institutions other than the Universitätsbibliothek.
Types of Document on the Institutional Repository
The following categories of electronic documents are stored on and disseminated
via the institutional repository:
- Publications and publication series of the FU and its institutions;
- Publications by scholars of the FU;
Publications and publication series edited by scholars of the FU, such as
anthologies, collections of articles, conference proceedings, research reports,
periodicals (ejournals), and series;
Documents that have to be published according to regulations, for example,
theses and dissertations;
Publications and publication series by persons or institutions associated with
the FU Berlin;
Documents by FU students, such as diploma, BA and MA theses, or seminar
projects, when recommended for publication by a member of the teaching staff;
Electronic journals, especially archive copies, when the licensing situation
with the publisher is clarified;
Electronic documents by other authors if they are of interest to or enhance the
university library's collections or those of the departmental libraries and the
licensing situation is clarified.
Distribution of these documents can be restricted to local or temporary use only.
Technical Information about the Institutional Repository
The university library uses appropriate software to authenticate the electronic
documents deposited on its institutional repository.
Documents are assigned permanent individual addresses which enable direct access.
Retrieving the electronic documents is possible via library catalogs, searches of
the bibliographic metadata, search terms within the structures of the electronic
documents, via alphabetical and indexing systems, as well as dynamically produced
lists and indexes.
For indexing, storing, and archiving of the electronic documents international
standards like the guidelines of the Open Archives Initiative (OAI) are utilized.
How long an electronic format can be archived depends on its availability, the
availability of viewing software, and conversion tools. The aim, however, is to
archive documents permanently through conversion or migration of formats. For this
reason only a few common standard formats are accepted.
Organization and Regulations
The institutional repository is operated by the Universitätsbibliothek of
the Freie Universität Berlin.
Electronic publication is free of charge for members and staff of the Freie
Universität Berlin and for members of associated institutions.
Electronic documents for distribution via the Freie Universität Berlin Institutional Repository are submitted to the Universitätsbibliothek.
Work that is necessary before a document can be deposited on the server, for
example, processing the document or converting it into a different format, can be
done by library staff, subject to prior arrangement, but usually this is done by